2022 Health and Safety Information
Our Commitment
As we welcome you back to our in-person Annual Conference, the safety of you, our attendee remains our greatest priority. We are working closely with the hotel venue to ensure a safe and clean environment for all. Our commitment to you: to always make decisions that are grounded in care, ensuring your safety and peace of mind. We are grateful for the trust you have shown us over the years and can’t wait to welcome you back.
As we welcome you back to our in-person Annual Conference, the safety of you, our attendee remains our greatest priority. We are working closely with the hotel venue to ensure a safe and clean environment for all. Our commitment to you: to always make decisions that are grounded in care, ensuring your safety and peace of mind. We are grateful for the trust you have shown us over the years and can’t wait to welcome you back.
FAQ
The below FAQs and policies are subject to change based on the EWF's discretion at any time.
What date/time is the EWF Conference?
The conference officially starts on Tuesday October 25th @ 1pm MT and goes through Thursday October 27th until 1pm MT. We will have pre-conference sessions and workshops available (Subject to change). You can check out the agenda here.
How do I register?
Registration must be made online via the event registration link.
What does registration include?
Registration includes coffee break service, Tuesday evening networking reception with heavy appetizers and cocktails, Wednesday & Thursday breakfast, Wednesday lunch, and Wednesday Gala Dinner and Cocktail Party.
Registration Fees
Early Bird Rate through August 1:
Non-Members $2395
Members $2195
Standard Rate after August 1:
Non-Members $2595
Members $2395
Speaker Rate:
$495 (includes all meals described above, entrance to the EWF Conference and all sessions, entrance to our networking receptions and Gala)
Conference Attire
The conference attire is business smart. Be sure to check the weather for the local forecast and pack accordingly. We do recommend that you pack a few light layers as the meeting spaces tend to be on the chilly side.
Do I have to be fully vaccinated to attend?
All EWF 2022 conference attendees and EWF staff will need to be fully vaccinated in order to attend and will need to upload their proof of their COVID-19 vaccinations during registration or they need to provide a negative PCR test 48 hours prior to the start of the EWF Conference. You will indicate on the registration form.
What does it mean to be fully vaccinated?
Vaccines need to be approved or approved for emergency use by the U.S. Food & Drug Administration (FDA) or World Health Organization (WHO). Per the CDC, people are considered fully vaccinated 14 days after their second dose of multi-dose vaccines and 14 days after the single-dose vaccines. (Please note this may be subject to change dependent on CDC updates)
If I am not vaccinated can I submit a negative PCR test?
Yes, if you are not vaccinated and wish to attend the EWF Conference you can submit a negative PCR test that must have been taken 48 hours prior to your attendance at the EWF Conference.
What is the Hyatt Regency doing for their cleaning protocols?
Please see the linked PDF from the Hyatt with their protocols and procedures for your convenience.
Where do I upload my proof of vaccination?
As you register for the conference you will be required to upload proof of your vaccination. You cannot complete your registration without providing proof or indicating that you will instead provide a negative PCR test 48 hours prior to arrival. Please note that the EWF will be checking the uploaded vaccination card however the EWF is not held liable for the verification or validation of your vaccination.
What if I need to update my vaccination?
Please email the EWF staff at conference@ewf-usa.com with your newly updated information including your full name and the email you used to register with.
Is there a virtual option to attend the conference?
The EWF is thrilled to welcome everyone back for an in-person conference at the Hyatt Regency in Scottsdale, AZ to celebrate our 20th Anniversary. At this moment, there will not be a virtual option to attend the 20th EWF Conference.
Where can I book my hotel room?
The EWF’s room block at the Hyatt Regency Gainey Ranch in Scottsdale, AZ can be accessed here. The EWF room block will be released after September 26th, 2022. Please be sure to get your hotel room before September 26th, 2022 in order to take advantage of our discount code. Reservation requests received after the cut-off date will be based on availability at the hotel’s prevailing rates.
What happens if during the EWF Conference I feel ill/sick?
We ask that you please notify a member of the EWF staff as soon as possible.
What happens if I have a known exposure risk before coming to EWF 2022?
If a registered attendee has a known COVID-19 exposure risk prior to attending EWF Conference 2022, we ask that they not attend the event. Please see cancellation policy below.
Cancellation Policy
Registrants who cancel prior to the Annual Conference or do not attend the EWF Conference forfeit their entire registration fee. Substitutions are allowed with the written permission of the original registrant and the EWF. If you need to cancel within 7 days of the conference date due to a COVID illness you can transfer your registration or receive a full credit toward next year’s conference.
Not a Member of the EWF yet?
Visit www.ewf-usa.com and select register to become a member and start taking advantage of the member discounts.
Code of Conduct
All attendees must agree to abide by the EWF Code of Conduct when they register, https://www.ewf-usa.com/page/EWF-Code-of-Conduct.
The conference officially starts on Tuesday October 25th @ 1pm MT and goes through Thursday October 27th until 1pm MT. We will have pre-conference sessions and workshops available (Subject to change). You can check out the agenda here.
How do I register?
Registration must be made online via the event registration link.
What does registration include?
Registration includes coffee break service, Tuesday evening networking reception with heavy appetizers and cocktails, Wednesday & Thursday breakfast, Wednesday lunch, and Wednesday Gala Dinner and Cocktail Party.
Registration Fees
Early Bird Rate through August 1:
Non-Members $2395
Members $2195
Standard Rate after August 1:
Non-Members $2595
Members $2395
Speaker Rate:
$495 (includes all meals described above, entrance to the EWF Conference and all sessions, entrance to our networking receptions and Gala)
Conference Attire
The conference attire is business smart. Be sure to check the weather for the local forecast and pack accordingly. We do recommend that you pack a few light layers as the meeting spaces tend to be on the chilly side.
Do I have to be fully vaccinated to attend?
All EWF 2022 conference attendees and EWF staff will need to be fully vaccinated in order to attend and will need to upload their proof of their COVID-19 vaccinations during registration or they need to provide a negative PCR test 48 hours prior to the start of the EWF Conference. You will indicate on the registration form.
What does it mean to be fully vaccinated?
Vaccines need to be approved or approved for emergency use by the U.S. Food & Drug Administration (FDA) or World Health Organization (WHO). Per the CDC, people are considered fully vaccinated 14 days after their second dose of multi-dose vaccines and 14 days after the single-dose vaccines. (Please note this may be subject to change dependent on CDC updates)
If I am not vaccinated can I submit a negative PCR test?
Yes, if you are not vaccinated and wish to attend the EWF Conference you can submit a negative PCR test that must have been taken 48 hours prior to your attendance at the EWF Conference.
What is the Hyatt Regency doing for their cleaning protocols?
Please see the linked PDF from the Hyatt with their protocols and procedures for your convenience.
Where do I upload my proof of vaccination?
As you register for the conference you will be required to upload proof of your vaccination. You cannot complete your registration without providing proof or indicating that you will instead provide a negative PCR test 48 hours prior to arrival. Please note that the EWF will be checking the uploaded vaccination card however the EWF is not held liable for the verification or validation of your vaccination.
What if I need to update my vaccination?
Please email the EWF staff at conference@ewf-usa.com with your newly updated information including your full name and the email you used to register with.
Is there a virtual option to attend the conference?
The EWF is thrilled to welcome everyone back for an in-person conference at the Hyatt Regency in Scottsdale, AZ to celebrate our 20th Anniversary. At this moment, there will not be a virtual option to attend the 20th EWF Conference.
Where can I book my hotel room?
The EWF’s room block at the Hyatt Regency Gainey Ranch in Scottsdale, AZ can be accessed here. The EWF room block will be released after September 26th, 2022. Please be sure to get your hotel room before September 26th, 2022 in order to take advantage of our discount code. Reservation requests received after the cut-off date will be based on availability at the hotel’s prevailing rates.
What happens if during the EWF Conference I feel ill/sick?
We ask that you please notify a member of the EWF staff as soon as possible.
What happens if I have a known exposure risk before coming to EWF 2022?
If a registered attendee has a known COVID-19 exposure risk prior to attending EWF Conference 2022, we ask that they not attend the event. Please see cancellation policy below.
Cancellation Policy
Registrants who cancel prior to the Annual Conference or do not attend the EWF Conference forfeit their entire registration fee. Substitutions are allowed with the written permission of the original registrant and the EWF. If you need to cancel within 7 days of the conference date due to a COVID illness you can transfer your registration or receive a full credit toward next year’s conference.
Not a Member of the EWF yet?
Visit www.ewf-usa.com and select register to become a member and start taking advantage of the member discounts.
Code of Conduct
All attendees must agree to abide by the EWF Code of Conduct when they register, https://www.ewf-usa.com/page/EWF-Code-of-Conduct.
If you have a question not answered above, please reach out to conference@ewf-usa.com.